Frequently Asked Questions

Q: What is the base membership cost?

A: $5,400.00 - This includes 8 hrs of membership access to the space with tables/chairs for 120 members/guest of members and 2 porta potties w/washing station.

Q: What is the maximum number of people that we can invite to an event?

A: Our current maximum is 120 members/guest of members. If additional members/guest of members are desired, customized arrangements will need to be discussed.

Q: What time do we have to be done using the event space?

A: All members/guest of members must be off site by 11:00 pm. An additional membership due(s) of $450 per hour will be required after this time.

Q: Is the tent/high tunnel temperature controlled?

A: No. It does, however, have sides that can be utilized to help control wind and cool temps. Members may consider supplemental heating solutions.

Q: Is there a sound system available?

A: A basic sound system can be requested. We do encourage the use of a DJ to maximize your experience for your special day!

Q: How much is due to reserve the venue?

A: 25% will be required to reserve your day(s). This is a non-refundable membership fee.

Q: Can I bring in outside food?

A: Yes, we encourage our members to be as creative as desired when considering your food options. You can utilize one of our associate members or utilize your own food service selection(s). Some examples would be hiring a caterer, food truck, on-site smoking of a pig, etc. for your privet gathering.

Q: Is liquor allowed?

A: No, this is a privet members association and as a result liquor is not allowed.

Q: How are damages handled during an event?

A: You will be required to submit a damage deposit of $1000 for each private event at the site which will be refunded after the private event. Additionally, day-of-event insurance will be required and certification with proof of insurance will be submitted prior to the private event. Failure to do so will result in forfeiture of all membership due(s) received and cancellation of the private event.

The Gathering Place at Heartway Farms

Fall Booking Specials!

The premier destination

for your next event!

Call/Text to Discuss Details

630-885-7518

Less than 1.5 hours from Chicago, IL

12881 River Rd, Plano, IL 60545, USA

The Gathering Place

at Heartway Farms

12881 River Road

Plano, IL 60545

630-885-7518