Frequently Asked Questions

Q: What is the base cost?

A: $5,400.00 - This includes 8 hrs of access to the space with tables/chairs for 120 people and 2 porta potties w/washing station.

Q: What is the maximum number of people that we can invite to an event?

A: Our current occupancy maximum is 120 people. If additional people are desired customized arrangements will need to be discussed.

Q: What time do we have to be done using the event space?

A: All people must be off site by 11:00 pm. An additional $450 per hour will be required after this time.

Q: Is the tent/high tunnel temperature controlled?

A: No. It does, however, have sides that can be utilized to help control wind and cool temps. Two portable heaters are available for members to use for an additional cost.

Q: Is there a sound system available?

A: A basic sound system can be requested. We do encourage the use of a DJ to maximize your experience for your special day!

Q: How much is due to reserve the venue?

A: 25% will be required to reserve your day(s). This is a non-refundable fee.

Q: Can I bring in outside food?

A: Yes, we encourage you to be as creative as desired when considering your food options. You can utilize one of our preferred vendors or utilize your own food service selection(s). Some examples would be hiring a caterer, food truck, on-site smoking of a pig, etc.

Q: Is liquor allowed?

A: Yes, you must purchase your own liquor and bring it to the site. You are required to utilize our certified bartender for all service of your alcohol. Additional fees and stipulations associated with alcohol use will be discussed upon contract ratification.

Q: How are damages handled during an event?

A: You will be required to submit a damage deposit of $1000 for each event hosted at the site which will be refunded after the event. Additionally, day-of-event insurance will be required and certification with proof of insurance will be submitted prior to the event. Failure to do so will result in forfeiture of all payments received and cancellation of the event.

The Gathering Place at Heartway Farms

Fall Booking Specials!

The premier destination

for your next event!

Call/Text to Discuss Details

630-885-7518

Less than 1.5 hours from Chicago, IL

12881 River Rd, Plano, IL 60545, USA

The Gathering Place

at Heartway Farms

12881 River Road

Plano, IL 60545

630-885-7518